Clerk's Office

P.O. Box 12
200 Main Street, Room 8
Rockport, In 47635-0012

Phone: 812-649-6028
Fax: 812-649-6030
E-mail: Clerk@spencercounty.in.gov

Office Hours

8:00 a.m. to 4:00 p.m.
Monday through Friday

Pay tickets/Find court date

GayAnn Harney, Clerk

We hope that you will find the following information useful in using the Clerk’s office. The entire staff is ready to assist you in any way. Please call or come by our office if the information you desire is not found in this document.

The Clerk is an Elected Constitutional official who performs as an officer of the court, the manager of court information, and the chief financial office for all revenues collected on behalf of the court.

In Indiana, the Clerk is also the official who oversees and conducts all elections as a member of the Election Board. The Clerks also serve on the County Commission on Public Records, and in some jurisdictions are the Jury Administrators.

Responsibilities of the Clerk

The responsibilities of the Clerk are many and varied. In general, the Clerk is responsible for maintaining all of the records of the County courts that operate in their county. This includes:

Filing the Record of judgments and orders which serves as the historical record of the court’s verbatim orders.

Preparation of the Judgments and Orders which serves as the historical record of the court’s verbatim orders.

Maintaining the Chronological Case Summary which is a sequential record of all of the judicial events in a case.

The Clerk also:

Processes marriage applications, issues marriage licenses and may perform weddings.
Collects and distributes all monies related to court cases.
Collects child support and assists in maintaining the records of the Indiana Child Support Enforcement Systems.
The Clerk maintains a variety of other records including state tax warrants, conflict of interest statements of public officials, breathalyzer operator records, oaths of office of all public officials and records judgments against citizens of the county from other states and counties.

In Indiana, the Clerk also administers all federal, state, county, municipal and special elections for that county.

In counties without a separate board of Voter Registration, the clerk registers all voters within the county.
The Clerk is a member of the Election Board which is responsible for preparing ballots, conducting the tests of the equipment, and training poll workers.
On Election Day, the Clerk and their staff provides assistance to poll workers, media and the general public.
The Clerk prepares the certification of the official vote totals.

CLERKS OF THE CIRCUIT COURT

The state of Indiana has 92 counties, and each county is served by the Clerk of the Circuit Court. While some jurisdictions have multiple courts, Spencer County has one circuit court.
The clerk is an elected official who performs as an officer of the court, the manager of court information, and the chief financial officer for all revenues collected on behalf of the court.
In Indiana, the Clerk is also the official who oversees and conducts all elections, as a member if the Election Board. The Clerk is responsible to administer and certify results for all federal, state, county, township, municipal, special, and school board elections.
Clerks serve as members in the association of Clerks of Circuit Courts of Indiana, the Association of Indiana Counties (AIC), the National Association of Court Management, (NACM), the National Association of Clerks, Recorders, Election Officials and Treasurers (IACREOT), and the National Association of County Officials (NACO).
Members of the Association of the Clerks of the Circuit Courts of Indiana are appointed to serve on the Indiana Voting Systems Advisory Committees, and the Commission on Courts; they also serve on the local Commission on Public Records.

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